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July 2016

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July 2016 Newsletter

The Marion City Times

 

Volume 14, Issue 7

In this issue:

July 31, 2016

v   July City Council Proceedings

v  July School Board Proceedings

vAugust Calendar of Events

   

July 6, 2016 City Council Proceedings

The City Council of the City of Marion, South Dakota met in regular session on Wednesday, July 6, 2016, at 7:06 p.m. in the meeting room of the City Building with the following council members present: Jeff Jeno, Jim Kettwig, Rick Nelson and John Ptak, together with the Mayor Ron Globke and Finance Officer Kari Muller.  Also attending the meeting was City Superintendent Dustin Sulzle.  City Engineer Jon Fischer was present from 7:08 p.m. – 7:40 p.m.  Absent: Dick Luke, Jeremy Thomas.

The Southeast Enterprise Facilitation Project (SEFP) June monthly report was distributed to the council.  A thank you card received from individuals who camped at the City Park was distributed to the council.

A Public Hearing was held at 7:15 p.m. to consider approval of a re-plat for Lot 3 in the Industrial Park Addition.  No one appeared before the Council in favor or opposition of approving the plat.  Zoning Board Council Rep. Jeno advised the Zoning Board recommended approval of the plat.  Motion was made by Ptak, seconded by Kettwig to approve a Plat of Lot 3A and Lot 3B of Marion Industrial Park Addition to the City of Marion, Turner County, South Dakota.  Motion unanimously carried upon roll call vote.

City Engineer Jon Fischer with Stockwell Engineers was present and provided the Council with an update for the Main Avenue Street Improvements project, advising the project is essentially completed.  A list of the final items to be completed will be provided to the contractor by Fischer.  The first application and recommendation for payment to the contractor in the amount of $58,310.55 for work completed through July 4, 2016 was presented.  The itemized application was reviewed, with discussion held on various aspects.  Motion was made by Kettwig, seconded by Jeno to authorize payment in the amount of $58,310.55 to Twedt Construction Company.  Motion unanimously carried upon roll call vote.

Fischer provided follow-up information from DENR regarding the SCPG program, with it confirmed that a community is allowed to receive these grants for studies only once.  Additional discussion was held on the condition of the Broadway Avenue water main and storm sewer. 

A subdivision regulation matter was addressed.  Discussion was held on the need for more specific street standards for new developments, with City Engineer Fischer advised to draft a proposal.

City Superintendent Sulzle advised the annual street oiling is slated to be completed in late July/early August.  The proposed oiling plan was reviewed.

Discussion was held on heavy water usage due to the dry conditions, with it advised watering restrictions may need to be implemented if the conditions persist.  It was advised the matter will be left to committee decision as needed.

The matter of house numbers not posted and/or clearly visible was addressed.  It was advised this matter can be an issue for Emergency Services.  Putting an ad in the paper and posting flyers in town was addressed.

Follow-up discussion was held on the City’s bandstand being utilized for a concert, with it advised the matter will not be pursued at this time.

Follow-up discussion was held on the matter of modifying the city’s football field for use by a semi-pro amateur football team.  Information was communicated from a meeting held between representatives of the City, Marion school & the amateur team.  It was advised the team would be able to use the field with temporary adjustments made (the field would have to be ‘adjusted’ back for high school games).  Lengthy discussion was held on multiple aspects.  Various concerns were expressed, with it was advised confirmation will be obtained on certain concerns from the City Attorney and insurance carrier.

Jared Schmidt, Marion School Board member, was present and follow-up discussion was held on the school’s plans for pouring a concrete pad at the football field for bleacher placement.  Schmidt advised other options are being looked into as well.  Additional discussion was held on the update/expansion plans for the school’s practice field.

Minimal information was communicated from the Town of Monroe regarding their use of the Marion landfill and the associated annual fee.

The law enforcement report for June 2016 was distributed and reviewed. 

Motion was made by Kettwig, seconded by Jeno to enter into Executive Session at 8:36 p.m. for personnel matters pursuant to SDCL 1-25-2(1).  Motion carried.  The Mayor declared to come out of Executive Session at 9:00 p.m. and council thereupon adjourned.

 

 

When everything feels like an uphill struggle - just think of the view from the top.”

 

          

July 11,  2016 School Board Proceedings

Pursuant to the call, and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD, met in regular session on the eleventh day of July, 2016 for the purpose of a Budget Hearing for the 2016/2017 fiscal school year. Call to order was made by President of the School Board, Josh Luke, at 6:30 pm.

Members Present: Dan Buse, Daryl Gortmaker, Josh Luke, Jared Schmidt, and Scott Tieszen.  Absent: None.

Officers Present: E. David Colberg, Superintendent; Katie Minster, Principal; and Aaron Thompson, Business Manager.  Absent: None.

Action 15/16-143: Agenda – On motion by Buse, second by Schmidt to approve the agenda. All members voted in favor; motion carried.

The 2016/2017 fiscal school year budget was discussed. No motions were made.

Action 15/16-144: Adjourn – On motion by Schmidt, second by Gortmaker to adjourn  the School Board Meeting at 6:45 pm. All members voted in favor; motion carried.

 

 

Pursuant to the call and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD met in regular session on the eleventh day of July, 2016. Call to order was made by President of the School Board, Josh Luke, at 6:45 pm.

Members Present: Dan Buse, Daryl Gortmaker, Josh Luke, Jared Schmidt and Scott Tieszen.  Absent: None.

Officers Present: E. David Colberg, Superintendent; Katie Minster, Principal; and Aaron Thompson, Business Manager.  Absent: None.

Action 15/16-145: Agenda – On motion by Gortmaker, second by Schmidt to approve the agenda. All members voted in favor; motion carried.

Action 15/16-146: Minutes – On motion by Buse, second by Tieszen to approve the previous month’s minutes and to acknowledge receipt of the Cornbelt Educational Coop minutes. All members voted in favor; motion carried.

Action 15/16-147: Financial Reports – On motion by Gortmaker, second by Schmidt to approve the financial reports of the District as shown in Table 1 (to be published in paper). All members voted in favor; motion carried.

Action 15/16-148: Bills for Consideration – On motion by Buse, second by Schmidt to approve the following claims against the District for the months of June & July, and then to approve checks to be issued in their payment. All members voted in favor; motion carried. (Bills to be published in paper)

There were no Delegations.

Michelle Fink shared information with the Board on an instrument donated through donorschoose.org.

Jared Schmidt reminded the Board on the special meeting for School Board Gavel training.

Business Manager Aaron Thompson discussed a spreadsheet on natural gas & electricity usage at the school. 

6-12 Principal Katie Minster introduced herself to the Board, and shared information about the possibility of changing open lunch for the upcoming school year.

Superintendent David Colberg informed the Board on hiring staff, 2015/2016 Dibels scores, Smarter Balanced testing, elementary Science curriculum, co-op logo & uniforms, and professional development.

The Board discussed home school participation. Discussion included grades, charging for athletics, partial enrollment, school policy, and State laws. The Board asked for more information before making any decisions.

Action 15/16-149: Football Field Updates – On motion by Tieszen, second by Schmidt to put up bleachers at the current game field; and to set up water, survey the field, and set up goal posts at the practice field. All members voted in favor; motion carried.

Resolution 15/16-150: Supplemental Budget Resolution – Let it be resolved, that on motion by Tieszen, second by Buse, the School Board of the Marion School District, in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total: supplement $45,500 to the Special Education Fund with Ad Valorem Taxes and Extraordinary Cost Funds, while increasing the Day Services and Speech Services expense budgets accordingly. Also to supplement $7,475 to the Enterprise Fund with Camp Invention Fees; while increasing the Camp Invention Services budget accordingly. A copy of the entire Supplemental Budget for fiscal year 2015/2016 will be kept on file in the Business Office. All members voted in favor; motion carried.

Action 15/16-151: Approve Nurse Contract – On motion by Buse, second by Schmidt to approve the School Health Services Contract from Pioneer Memorial for the 2016/2017 fiscal school year. All members voted in favor; motion carried.

Action 15/16-152: Approve Administrative Contract – On motion by Gortmaker, second by Buse to approve the 6-12 Principal contract of Katherine Minster for the 2016/2017 school year. All members voted in favor; motion carried. Salary will be published separately. 

Action 15/16-153: Approve Classified Contract – On motion by Schmidt, second by Tieszen to approve the Administrative Secretary contract of Heidi Kraemer for the 2016/2017 school year. All members voted in favor; motion carried. Salary will be published separately.

Action 15/16-154: Appoint Board Member – On motion by Buse, second by Tieszen to appoint Larry Langerock as School Board member on the Marion School Board of Education to fill the vacancy left by Daryl Gortmaker. Roll Call Vote: Gortmaker – yes, Luke – yes, Schmidt – yes, Tieszen – yes, Buse – yes. Motion carried.

Action 15/16-155: Adjourn – On motion by Gortmaker, second by Buse to adjourn the school board meeting at 7:59 pm. All members voted in favor; motion carried.

 

 

Pursuant to the call and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD met in regular session on the eleventh day of July, 2016. Call to order was made by Business Manager Aaron Thompson at 8:04 pm.

Officers Present: E. David Colberg, Superintendent; and Aaron Thompson, Business Manager.  Absent: Katie Minster, Principal.

The oaths of office were given by Dan Buse and Larry Langerock. The certificate of election was presented to Dan Buse.  Official roll call was taken: Dan Buse – present; Larry Langerock – present; Josh Luke – present; Jared Schmidt – present; Scott Tieszen – present

Action 16/17-1: Agenda – On motion by Schmidt, second by Luke to approve the agenda. All members voted in favor; motion carried.

Action 16/17-2: President of the School Board – Nominations were opened for President of the School Board of the Marion School District #60-3. On motion by Tieszen, second by Buse to nominate Josh Luke as School Board President for the 2016/2017 fiscal school year. Nomination cease on motion by Langerock, second by Schmidt. All members voted in favor; motion carried. Josh Luke was elected School Board President for the 2016/2017 fiscal school year by unanimous vote.

Action 16/17-3: Vice President of the School Board – Nominations were opened for Vice President of the School Board of the Marion School District #60-3. On motion by Schmidt, second by Luke to nominate Dan Buse as School Board Vice President for the 2016/2017 fiscal school year. Nomination cease on motion by Langerock, second by Tieszen. All members voted in favor; motion carried. Dan Buse was elected School Board Vice President for the 2016/2017 fiscal school year by unanimous vote.

Action 16/17-4: Designations for the 2016/2017 Fiscal School Year – On motion by Tieszen, second by Schmidt to adopt the following designations/authorizations for the 2016/2017 fiscal school year:

A.  Adopt Robert’s Rules of Order as the official parliamentary procedure;

B.  Name the Marion Record as the official newspaper; Farmers State Bank and South Dakota Public Funds Investment Trust as the official depositories; the second Monday of every month as the official meeting date; to set Board Member compensation at $50.00 per meeting and Board President compensation at $60.00 per meeting; Rodney Freeman as the official legal counsel; set the substitute teacher salary at $95 per day for certified or former certified teachers and $85 per day for non-certified teachers; per diem and mileage paid at the State rates; and to authorize the signature stamps of Business Official Aaron Thompson and School Board President Josh Luke, and the electronic signature of Business Official Aaron Thompson;

C.  Name Business Official Aaron Thompson and/or the Administrative Secretary as the official Finance Officers for the Trust & Agency and Food Service funds;

D.  Name President Josh Luke as the official Hearing Officer for the School Food Services;

E.  Set lunch prices as follows: PreK-5 students at $2.60, 6-12 students at $2.85, and adults at $3.45; set breakfast prices as follows: students at $1.60, and adults at $1.95;

F.  Authorize Superintendent E. David Colberg to close school for weather, health conditions, disease, and as deemed necessary, to be played on television station KELO and to be sent out using the Infinite Campus messaging system;

G.  Authorize Business Official Aaron Thompson to invest funds when available and to borrow funds when deemed necessary to pay obligated bills;

H.  Authorize Business Official Aaron Thompson and Superintendent E. David Colberg to be the representatives for Federal Surplus Property;

I.  Authorize Business Official Aaron Thompson to obtain price quotes for gas and diesel fuel for school vehicles and other items when deemed necessary;

J.  Authorize Superintendent E. David Colberg to be the representative for the Joint Powers Agreement with the State of South Dakota;

K.  Designate Superintendent E. David Colberg as the administrator for federal programs;

L.  Designate $5,000.00 for the Imprest Fund;

M.  Set the admission prices for sporting events as follows: adults at $5.00, students at $3.00; season passes at $25.00 for adults, $50.00 per family, and free passes for all students of the Marion School District; senior citizens (ages 62 and over) are eligible for free passes upon request;

N.  Designate Superintendent E. David Colberg as the truancy officer;

O.  Approve the course of study and curriculum;

P.  Join the Emergency School Bus Mutual Assistance Pact with the State of South Dakota;

Q.  Authorization to apply to immigration and naturalization for permission to enroll non-immigrant alien students;

R.  Authorize the continuation of existing funds and accounts;

S.  Authorize and Superintendent E. David Colberg as director and Business Official Aaron Thompson as fiscal agent for the Title I program;

T.  Designate Superintendent E. David Colberg as the homeless liaison. All members voted in favor; motion carried.

School Board President Josh Luke appointed himself as the Marion School Board of Education representative to the Cornbelt Educational Cooperative and Jared Schmidt as the alternate for the 2016/2017 fiscal school year.

School Board President Josh Luke appointed the following advisory committees for the 2016/2017 fiscal school year:

        Strategic Planning & Coop - Dan Buse, Josh Luke

        Policies - Scott Tieszen, Larry Langerock

        Budget - Josh Luke, Jared Schmidt

        Buildings/Maintenance - Larry Langerock, Jared Schmidt     

        Negotiations - Dan Buse, Scott Tieszen

School Board President Josh Luke appointed Scott Tieszen as the voting delegate to ASBSD/SASD and Josh Luke as the alternate for the 2016/2017 fiscal school year.

School Board President Josh Luke appointed Dan Buse as the Board LAN Representative for the 2016/2017 fiscal school year.

Action 16/17-5: Adjourn – On motion by Langerock, second by Schmidt to adjourn the School Board Meeting at 8:33 pm. All members voted in favor; motion carried.

     

august Calendar of Events

8/1

City Council Meeting

7:00 p.m.

8/2

Fire Department Meeting

7:30 p.m.

8/8

School Board Meeting

7:00 p.m.

8/11

Ambulance Meeting

6:00 p.m.

8/15

Legion Meeting

7:30 p.m.

8/15 - 8/18

Turner County Fair

8/22

1st Day of School

8/28

Ministerial Assn. Summer Celebration @ City Park

4:00 p.m. - 8:00 p.m.

 

 

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